Executive Assistant (Home-Based / US Hours)
We are looking for a motivated and organized Executive Assistant to support our leadership team. This is a unique growth role designed for someone who wants to move beyond basic administration and learn how a business operates from the inside out.
You will work directly within the CEO’s office and receive hands-on mentorship from the Executive Admin Team Manager. This position is perfect for a proactive professional who is eager to build a career in executive support and operations. We aren't just looking for someone to manage a calendar; we’re looking for someone who wants to learn, grow, and eventually take on higher-level responsibilities.
Employment Details
- Employment Type: 6-Month Fixed-Term Contract (with potential for regularization based on performance)
- Compensation: ₱25,000 – ₱30,000 Monthly
- Work Arrangement: 100% Home-Based / Remote (Philippines)
- Schedule: Monday – Friday | 8:00 PM – 5:00 AM PHT (Graveyard Shift)
- Holiday Observance: Follows the U.S. Stock Market Holiday Calendar
- Calendar & Coordination: Manage complex schedules, coordinate meetings, resolve booking conflicts, and ensure leadership stays on track with their priorities.
- Inbox and Communication: Assist in filtering emails, flagging urgent messages, and drafting professional responses to ensure no communication falls through the cracks.
- Travel and Logistics: Own the entire travel experience for leadership. Manage visa requirements, synchronize ground transport, handle time-zone transitions, and build comprehensive itineraries. You will be the point person for real-time troubleshooting (e.g., flight delays or last-minute changes).
- Project Tracking: Keep an eye on ongoing projects, track action items across teams, and proactively follow up with team members to ensure deadlines are met.
- General Support: Prepare meeting agendas, reports, and presentation decks.
- Executive Correspondence: Draft, proofread, and manage high-level communications. You will learn to mirror the CEO’s voice, ensuring all internal and external emails are professional, concise, and reflect the company’s standards.
- Process Improvement: Help us keep things organized by suggesting better ways to manage files, tasks, and daily workflows.
- Confidentiality: Manage sensitive business information and confidential files with the highest level of integrity.
- Fast Learner: You are tech-savvy and easily master new tools and processes. You don’t just follow instructions; you anticipate "what-if" scenarios and always have a contingency plan ready.
- Highly Organized & Agile: You thrive in high-pressure environments where priorities shift hourly. With a "checklist" mindset, you manage complex tasks with ease, ensuring no detail is overlooked.
- Uncompromising Precision: You possess an "eagle eye" for zero-error execution. You understand that a minor scheduling slip or a single typo disrupts executive momentum and compromises professional credibility.
- Mission-Driven Reliability: You are deeply committed to deadlines and maintain high responsiveness. You remain reachable for urgent, time-sensitive matters that require immediate action to keep operations moving.
- Resourceful Problem-Solver: Your first instinct is to find a solution. You are digitally adept, navigating complex requirements and new challenges with minimal hand-holding.
- Executive Presence: You possess exceptional written and verbal English skills. You carry yourself with the maturity and poise required to interact confidently with high-level stakeholders, clients, and vendors.
- Career-Focused: You are looking for more than a "side hustle." You want a high-growth role where you can prove your value and eventually transition into senior operations or strategic support.
- Must have attended or watched Prof. Joel Litman’s webinar: "Elevate Your Career Now!: How To Truly Excel in Human Resources and Executive Support (and we are hiring!)".
- Willing to work a schedule aligned with U.S. Stock Market holidays.
- Bachelor’s degree holder.
- Excellent written and verbal English communication skills.
- Strong interpersonal and professional communication skills.
- Proficient in Microsoft Office and Google Workspace tools.
- Working knowledge of MS Outlook Calendar and Google Calendar.
- Highly organized, detail-oriented, and able to manage multiple priorities.
- Self-motivated, proactive, and eager to learn.
- Able to work effectively both independently and as part of a team.
- Comfortable in a fast-paced, high-accountability environment.
- Prior administrative or secretarial experience is an advantage, but not required.
- Watch the required webinar to gain a clear understanding of the role and Valens Research before applying.
- Access the recording here: https://www.valens-research.com/hreaaccelerator/feb2023/
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Submit your application: Email your updated CV and a concise cover letter explaining why you're a great fit.
- Email Subject Line: Applying for Executive Assistant Position at Valens Research